The following resources are forms, templates, checklists, and other documents that can be printed and downloaded as needed. Most are provided in PDF format, therefore, you will need to download and install a PDF Reader if you do not already have one installed. We recommend the free version of Adobe Reader.
All documents are grouped by Division, i.e., Procurement, Property, Central Stores, etc. Convenient filters are provided by the respective Division to locate division resources. To view a document onscreen, click on the link. To save the document to your computer, right click on the link and select the option “Save Link As…”
For a list of all policies, visit our policies.
| Name | Description |
|---|---|
| Amendment to Professional Services Contract | The boilerplate to be used by a User Agency when drafting an amendment to an existing professional services contract. |
| Application to Lease Real Estate | The application a prospective Tenant completes relative to its intent to lease GVI property. |
| Auction Contract of Sale and Award | This form is used as a Bill of Sale and a Buyer/Seller Certification of a completed auction sale. |
| Auction Registration Card | This form is required to register as a participant in a vehicle auction. |
| Auction Rules | This document serves as the governing rules for the auction process and participants are required to agree to the Auction Rules and the Vehicle Auction Contract. |
| BC Lease Application | |
| Central Stores Catalog | |
| Contract Checklist for User Agencies | User Agency checklist for use prior to submitting a proposed contract to DPP for legal review. The checklist should serve as a guide on how to submit a complete packet. |
| Document Disposal Authorization Form | Use this form to request shredding of documents. |
| DPP Fixed Asset and Real Property Management Procedures Manual | |
| Government Agency Print Job Request Form | |
| Government Property Listing | A detailed list of all Government of the Virgin Islands Properties by address and location. |
| GVIBUY Registration Guide | This registration guide is for new registrants trying to become a vendor with the Government of the Virgin Islands |
| Home Use Authorization Form | Use this form when assigning Government property to employees for home use. |
| Mandatory List of Required Supporting Documents | List of documents, categorized by business type, required for contracting with the Government of the Virgin Islands. |
| Memorandum of Understanding Template | The boilerplate to be used by a User Agency when a drafting a memorandum of understanding. |
| Missing or Stolen Property Report | This form is used to report any Government of the United States Virgin Islands Property that has been stolen or turns up missing. |
| MOA Template | The boilerplate to be used by a User Agency when drafting a memorandum of agreement. |
| Multi-Year Lease Agreement Template | Multi-Year Lease template used by the Business & Commercial Team to draft a long-term Lease. |
| One Year Lease Agreement Template | Lease template used by the Business & Commercial Team to draft a one-year Lease. |
| Preferred Bidder Informational | This form is an overview of the requirements of becoming a preferred bidder and any additional information a vendor may have regarding the preferred bidder evaluation or selection process. |
| Preferred Bidders Application | This form is utilized by any vendors who may fit the criteria of becoming a preferred bidder. All information on this form must be accurate and filled out in its entirety. Failure to comply may result in delays in processing your request. |
| Preferred Bidders Checklist | This form can be utilized by vendors to ensure they have met all the requirements set forth by the Government of the Virgin Islands. This form will be utilized internally by members of the Vendor Management Team to ensure accuracy of the documents submitted by vendors. |
| Private Print Job Request Form | Use this form to request print jobs for any of your print needs to our state of the art Print Shop located at Building #1 Subbase, St. Thomas,VI 00802. To request your print job, please fill out this form, save and then send via email to earle.ottley@dpp.vi.gov or printing@dpp.vi.gov. |
| Professional Services Contract Template | The boilerplate to be used by a User Agency when drafting an original professional services contract. |
| Property Inspection Report | Tool used by the Property Inspectors to assess the condition of all GVI properties, properties currently leased by Tenants, and the documents the Tenant should have posted in plain view. |
| Purchase Order Management, Maintenance, and Reporting | DOF SOPP #100 provides DOF's policies on managing and liquidating Purchase Orders. |
| Report of Survey | This PDF fillable form captures asset data and disposal method(s) for government personal property. |
| Request for Approval to Lease Commercial and/or Office Space | |
| Request for Lease Approval | Form used by Executive Branch Agencies to request to lease commercial and/or office space. |
| Requisitioning | DOF SOPP #105 provides DOF's policies on entering requisitions to ensure compliance with procurement regulations. |
| RFP Evaluation Rules and Procedures | A set of rules that are to be signed by every committee member, prior to the dissemination of proposals. |
| Tagging Form | This form is used by agencies when requesting assets to be tagged. |
| The Vehicle Inspection Form | Used for periodically recording the condition of vehicles. |
| Transfer of Property Form | This form is used to report any transfer of any Government of the United States Virgin Islands property or vehicles from one agency to another. |
| Vehicle Auction Contract Terms and Conditions | This document identifies the terms and conditions that successful bidders are required to agree to once receiving an award. |
| VIDOA Lease Agreement Template | Lease template used by the Business & Commercial Team to draft agricultural leases on behalf of the Virgin Islands Department of Agriculture. |
| W-9 Form | This form is utilized to create a new vendor profile and to update their mailing address on their vendor profile. |
| Name | Description |
|---|---|
| DPP Fixed Asset and Real Property Management Procedures Manual | |
| Transfer of Property Form | This form is used to report any transfer of any Government of the United States Virgin Islands property or vehicles from one agency to another. |
| Missing or Stolen Property Report | This form is used to report any Government of the United States Virgin Islands Property that has been stolen or turns up missing. |
| Home Use Authorization Form | Use this form when assigning Government property to employees for home use. |
| Report of Survey | This PDF fillable form captures asset data and disposal method(s) for government personal property. |
| Tagging Form | This form is used by agencies when requesting assets to be tagged. |
| Name | Description |
|---|---|
| Central Stores Catalog |
| Name | Description |
|---|---|
| Private Print Job Request Form | Use this form to request print jobs for any of your print needs to our state of the art Print Shop located at Building #1 Subbase, St. Thomas,VI 00802. To request your print job, please fill out this form, save and then send via email to earle.ottley@dpp.vi.gov or printing@dpp.vi.gov. |
| Government Agency Print Job Request Form | |
| Document Disposal Authorization Form | Use this form to request shredding of documents. |
| Name | Description |
|---|---|
| W-9 Form | This form is utilized to create a new vendor profile and to update their mailing address on their vendor profile. |
| Mandatory List of Required Supporting Documents | List of documents, categorized by business type, required for contracting with the Government of the Virgin Islands. |
| Purchase Order Management, Maintenance, and Reporting | DOF SOPP #100 provides DOF's policies on managing and liquidating Purchase Orders. |
| Contract Checklist for User Agencies | User Agency checklist for use prior to submitting a proposed contract to DPP for legal review. The checklist should serve as a guide on how to submit a complete packet. |
| Requisitioning | DOF SOPP #105 provides DOF's policies on entering requisitions to ensure compliance with procurement regulations. |
| RFP Evaluation Rules and Procedures | A set of rules that are to be signed by every committee member, prior to the dissemination of proposals. |
| MOA Template | The boilerplate to be used by a User Agency when drafting a memorandum of agreement. |
| Memorandum of Understanding Template | The boilerplate to be used by a User Agency when a drafting a memorandum of understanding. |
| Amendment to Professional Services Contract | The boilerplate to be used by a User Agency when drafting an amendment to an existing professional services contract. |
| Professional Services Contract Template | The boilerplate to be used by a User Agency when drafting an original professional services contract. |
| Name | Description |
|---|---|
| Property Inspection Report | Tool used by the Property Inspectors to assess the condition of all GVI properties, properties currently leased by Tenants, and the documents the Tenant should have posted in plain view. |
| Request for Lease Approval | Form used by Executive Branch Agencies to request to lease commercial and/or office space. |
| Application to Lease Real Estate | The application a prospective Tenant completes relative to its intent to lease GVI property. |
| VIDOA Lease Agreement Template | Lease template used by the Business & Commercial Team to draft agricultural leases on behalf of the Virgin Islands Department of Agriculture. |
| Multi-Year Lease Agreement Template | Multi-Year Lease template used by the Business & Commercial Team to draft a long-term Lease. |
| One Year Lease Agreement Template | Lease template used by the Business & Commercial Team to draft a one-year Lease. |
| Request for Approval to Lease Commercial and/or Office Space | |
| BC Lease Application | |
| Government Property Listing | A detailed list of all Government of the Virgin Islands Properties by address and location. |
| Name | Description |
|---|---|
| Vehicle Auction Contract Terms and Conditions | This document identifies the terms and conditions that successful bidders are required to agree to once receiving an award. |
| Auction Rules | This document serves as the governing rules for the auction process and participants are required to agree to the Auction Rules and the Vehicle Auction Contract. |
| Auction Registration Card | This form is required to register as a participant in a vehicle auction. |
| Auction Contract of Sale and Award | This form is used as a Bill of Sale and a Buyer/Seller Certification of a completed auction sale. |
| The Vehicle Inspection Form | Used for periodically recording the condition of vehicles. |
| Name | Description |
|---|---|
| Preferred Bidder Informational | This form is an overview of the requirements of becoming a preferred bidder and any additional information a vendor may have regarding the preferred bidder evaluation or selection process. |
| Preferred Bidders Application | This form is utilized by any vendors who may fit the criteria of becoming a preferred bidder. All information on this form must be accurate and filled out in its entirety. Failure to comply may result in delays in processing your request. |
| Preferred Bidders Checklist | This form can be utilized by vendors to ensure they have met all the requirements set forth by the Government of the Virgin Islands. This form will be utilized internally by members of the Vendor Management Team to ensure accuracy of the documents submitted by vendors. |
| GVIBUY Registration Guide | This registration guide is for new registrants trying to become a vendor with the Government of the Virgin Islands |
| W-9 Form | This form is utilized to create a new vendor profile and to update their mailing address on their vendor profile. |