Property

Division of Property

The Division of Property manages and controls the Government’s real property portfolio and its leasing services. These services include real property management, property acquisitions and disposals, lease administration, occupancy assignments, as well as easements and estoppels. The Property Division is responsible for all aspects of real estate negotiation, lease preparation, property inspections, survey, and appraisal of properties.

Space Management Leases
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Business & Commercial Leases
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Properties
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Acres of Land
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in Lease Royalties
$ 0 M

The Department of Property and Procurement’s Division of Property is mandated by the Virgin Islands Code to manage and control all Government real properties and assets to include acquisitions, dispositions, commercial leasing, and property distribution. Section 201 of Title 31 of the Virgin Islands Code constitutes the basis for all actions by the Commissioner in matters relating to the management and control of public property. The Property Division is also authorized to manage the acquisition and distribution of surplus property for the Government of the Virgin Islands pursuant to 3 V.I.C. Section 20 and 31 V.I.C. Section 242.

The Property Division is comprised of two primary units. The Business and Commercial Unit manages all government leasehold contracts and government agencies’ requests for office space. The Space Management Unit is responsible for relative activities that involve all aspects of real estate negotiation, lease preparation, property inspection, appraisal, and survey of property.

  • Lease Administration
  • Property Management
  • Applicant Screening
  • Commercial Negotiations
  • Tenant Relations
  • Rent Collection
  • Lease Compliance Inspections
  • Maintenance

The Property Division can be contacted directly via property@dpp.vi.gov.

The Commercial Leasing process begins with the submission of a completed Application to Lease Real Estate  which must be accompanied by a $200 application fee for new leases and $100 application fee for renewal leases. Application fees can be conveniently paid via DPP’s “Pay Online” payment portal. Once received,  the property Division will review and process, follow-up for additional information may be required before we are able to consider the applicant fully vetted. A recommendation is then made to the Commissioner of Property and Procurement for approval to negotiate terms. A meeting or series of meetings may then be held to finalize the lease term length, tenant improvements, rental amounts, special conditions, and other considerations between the tenant and the GVI. All leases in excess of one year must be ratified by the Legislature of the U.S. Virgin Islands. 

The Space Management Leasing process begins with the submission of a completed  Request for Approval to Lease Commercial and/or Office Space which is then reviewed by the Division of Property that takes into consideration the use of the space, available funding, number of staff, rate per square foot, build-out costs, utilities, and other considerations between the GVI on behalf of the user agency and the landlord. A favorable application is then forwarded for the Commissioner’s approval and is followed by a justification letter if funding has not already been encumbered via Purchase Order. 

All Government properties are managed by the Department as the custodian of all real properties. All leased properties are inspected monthly to ensure compliance with the lease terms and conditions by our team of Property Inspectors. Noncompliant tenants may be reported to VIWMA, and/or our sister agencies DPNR or DLCA for business deficiencies and/or environmental violations.

 

The Virgin Islands (deemed a “state” for applicability under federal processes) is required to follow its own procurement laws in accordance with 2 CFR 200.317. Therefore, Department User Agencies are required to follow the provisions of Title 31, Virgin Islands Code, Chapter 23, and all the associated rules and regulations when procuring goods and services using federal grant awards.

Are the Government’s buildings insured?

Yes, through commercial insurance for property damage and through the Government’s Self – Insurance mechanisms for third party liability.

Can a User Agency negotiate a lease without contacting the Department of Property and Procurement?

No. Pursuant to Title 31, Section 232(3) and Title 3, Section 218(a)(8) of the Virgin Islands Code, DPP is responsible for leasing office space on behalf of the Government. Therefore, all agencies must contact the Department of Property and Procurement – Division of Property for all leasing needs.

Is Property & Procurement responsible for repairs on properties the Government is leasing from private landlords?

The Government is not responsible for structural or exterior repairs in Office leases. However, depending on the terms negotiated, the user agency may be responsible for minor interior repairs.

Why does DPP have to repeatedly inspect GVI property being leased?

Lessees are responsible for all repairs and maintenance of the properties pursuant to the terms of the leases. DPP must inspect the properties to ensure Lessees are in compliance with the lease terms and to protect the Government’s interest.

Can I purchase Government Property for residential use?

No, however, interested parties may contact the Virgin Islands Housing Finance Authority.

What are the requirements to lease Government properties?

Start with submitting an Application to Lease Real Estate, with the required supporting documents to property@dpp.vi.gov, for review by the DPP. The Division will make contact with further instructions.

Does DPP cover the cost of renovations for leased business and commercial properties?

No, leaseholders are responsible for the renovation and build out of leased properties.

Who approves lease agreements?

For all leases in excess of one year, approval is necessary from the Commissioner of DPP, the Attorney General for legal sufficiency, the Governor of the Virgin Islands, and the Virgin Islands Legislature.

How long does the Leasing process take?

After a proposal is submitted, accepted, and agreed upon by DPP and all required documentation is submitted it usually takes an average of three (3) months to process based on the appraisal time.

What is the difference between a short- term and long-term lease agreement?

A short-term agreement is for one (1) year or less, and a long-term agreement is for more than one (1) year.

Does the GVI sell real property?

The GVI pursuant to policy does NOT sell property but leases property through short or long-term lease agreements.

What does it cost to lease GVI owned property?

The cost varies based on the appraisals and is calculated based on the property type, condition, size, location and zoning.