Forms & Documents

The following are documents, procedures manuals, and various forms that can be downloaded, printed, and used for references as needed. They are provided in PDF format so you will need to download and install Adobe Acrobat Reader if you do not already have it installed.

The documents are grouped according to divisional functional relevance, i.e., Property related documents, Transportation related documents, Central Stores related documents, and Vendors related documents. Scroll down to the section of interests and locate the document that you need. To view the document on screen, click on the link. To save the document to your computer, right-click on the link and select the option "Save Target As…"

Title Description
W-9 Tax Form

If you are making a new application, or renewing your application, be sure to download and include a completed copy of the W-9 Tax Form.

1099 Policies and Procedures

Additional guidelines for the use of Form 1099 in some special situations.

Property and Printing
Title Description
Vehicle Accident Report Form

Use this document to report any motor vehicle accidents involving a government owned vehicle.

Transfer of Property Form

This form is used to report any transfer of any Government of the United States Virgin Islands property or vehicles from one agency to another.

Request for Approval to Lease Commercial and/or Office Space

This form is utilized when an Agency is requesting to lease from a private individual.

Report of Survey
Print Job Request Form

Use this form to request print jobs for any of your print needs to our state of the art Print Shop located at Building #1 Subbase, St. Thomas,VI 00802. To request your print job, please fill out this form, save and then send via email to or

Missing or Stolen Property Report

This form is used to report any Government of the United States Virgin Islands Property that has been stolen or turns up missing.

Home Use Authorization Form

Use this form when assigning Government property to employees for home use.

Government Property Listing

A detailed list of all Government of the Virgin Islands Properties by address and location.

Fixed Asset Tracking Form

Used for reporting newly purchased items classified as fixed assets for purpose of inventory and tracking.

Fixed Asset and Personal Property Accounting and Management Procedures Manual
DRAFT - 2017 Fixed Asset and Personal Property Accounting and Management Procedures Manual

DRAFT - 2017 Fixed Asset and Personal Property Accounting and Management Procedures Manual

Application to Lease Real Estate

This form is utilized when a private individual is applying for rental of a Government Building or Property.

Procurement & Central Stores
Title Description
Schedule of Amounts
Release of Claims
Professional Service Contract Template
Procurement Rules & Regulations

Contains the rules and regulations that govern the Government of the Virgin Islands procurement process. While this document is current at the time of posting, there is no assurance that it will always remain completely current. So, please verify its accuracy before relying on it.

Procurement Policy No. 012016
Preferred Bidders Certificate for Individuals
Preferred Bidders Certificate for Firms, Partnerships and Corporations
Periodical Estimate for Partial Payments
Exercise of Renewal Option
Executive Order No. 4767-2016

Executive Order No. 4767-2016

Contracts Report for 3rd and 4th Quarter FY15

The contracts report highlights the total projects, per month, that were procured by competitive bids and negotiations in the Virgin Islands during the 3rd and 4th Quarter of Fiscal Year 2015.

Contracting Officer's Representative Course Slides

These slides contain course materials published by the Defense Acquisition University as theContracting Officer’s Representative Course and Contracting Officer’s Representatives in a Contingency Environment.

Contract Checklist for User Agencies
Contract Change Order
Construction Contract Template
Construction Contract Federal Highway Template Revised 6_22_16
Bidder Mailing List Application