Why was my requisition rejected when I submitted the invoice and the cost was below $5,000?
Requisitions are approved by quotations ONLY through the Department of Property and Procurement ("DPP").
Why was my requisition rejected when I submitted a quote under $5,000 from an off-island vendor?
All purchases under $5,000 from an off-island vendor must include at least two quotations with at least one from a local vendor (if applicable)
What documents should a user agency submit to DPP to request the solicitation of services?
User Agencies must submit a justification letter requesting advertisement along with the funding source and a copy of the Scope of Work/Services.
What is the procedure for adding a new vendor?
The new vendor request should be submitted to DPP and shall include a request to add vendor letter and current W-9 form for individuals. For business entities, a request to add vendor letter, a current W-9 form and all vendor supporting business documentation must be submitted. (A list of vendor required business documents can be found on DPP’s website under the Resources > Forms & Documents>Procurement tab).
How can I get a Purchase Order modified?
User Agencies must submit a request to the Office of the Commissioner of DPP, stating the cause for the modification and the revision(s) needed.
How long is a Purchase Order valid?
Purchase Orders (POs) are valid for 90 days. If unexpended but required, User Agencies must contact the Department of Finance and request an extension.
What is the process for approving a contract?
Contracts must be submitted to DPP, inclusive of a transmittal letter, all vendor supporting business documentation, and proof of the funding source.
Where can I find a copy of the Government’s standard contracts and forms?
You can obtain copies of the Government’s contracts and forms on DPP’s website, under the Resources > Forms & Documents> Procurement tab.
What documents are required to support a vendor’s contract?
DPP’s website provides a list of vendor types and the vendor documents necessary for contracting. This checklist can be found under the Resources > Forms & Documents> Procurement tab.
Who is required to have a DUNS number and be registered with SAM.gov?
All entities doing business with the Government of the U.S. Virgin Islands must have a DUNS number and SAM.gov registration.
When should I use an MOU versus an MOA?
A Memorandum of Understanding (MOU) is used when there is no exchange of funds between the parties for the performance of tasks.
A Memorandum of Agreement (MOA) is used when funds or in-kind services are being exchanged
How long must a request for advertising services be posted?
The Government’s solicitations are posted for a minimum of 30 days (with some exceptions to the rule).